Distribution Centre Administrator

Location: Castleford
Working: 8 hours per day, 

The Distribution Centre Administrator supports the efficient operation of the Distribution Centre by managing procurement activities, maintaining compliance schedules, coordinating vendor communication, and ensuring accurate documentation. This role requires strong organisational skills, a high level of accuracy, and confidence working with multiple business systems.

Key Responsibilities
Procurement & Purchasing

Create, issue, and track purchase orders to support DC operations and service requirements. Act as the primary vendor contact for purchasing queries, pricing, service coordination, and order updates. Ensure purchasing data is accurately maintained in SAP, Ariba, and other internal systems.

Invoice & Financial Administration

Process, validate, and track invoices through the internal approval workflow. Work with Finance and operational teams to resolve discrepancies and ensure timely payments.

Documentation & SOP Management

Edit, update, and manage Standard Operating Procedure (SOP) documents. Maintain version control and ensure all documentation meets internal compliance standards.

Calendar & Compliance Coordination

Manage the Distribution Centre calendar, including planned activities, supplier visits, and operational key dates. Maintain and update the Engineering Compliance Calendar to ensure inspections, services, and compliance activities are completed on schedule. Liaise with Engineering and Facilities teams to coordinate required compliance tasks.

Systems & Tools

Daily use of the following systems: SAP, Ariba, MS Teams, Glorya, Internal CMMS, ServiceNow.

Skills & Competencies (Essential)

Experience in supply chain or administrative support roles. Strong organisation and time-management skills. Clear communication abilities. High accuracy in data entry. Proficient in SAP, Ariba, MS Teams, and workflow tools. Ability to manage multiple calendars.

Skills & Competencies (Desirable)

Experience with CMMS systems and engineering compliance workflows. Understanding of procurement processes and vendor management. Ability to interpret data and support process improvements.

Qualifications

GCSEs or equivalent required. A-Levels or vocational qualifications preferred. Supply chain or procurement-related certification beneficial but not essential.

Working Relationships

Internal: Distribution Centre teams, Supply Chain, Finance, Engineering, Facilities. External: Vendors, service providers, contractors.

Bidvest Noonan is a team of 27,000 passionate and customer-focused people. We work together to deliver exceptional service and value to customers across the UK and Ireland. We recruit great people to deliver our services and we provide them with the resources, training, and direction they need to do their best work. 

We always put people first. Our people are exceptional and go the extra mile to deliver outstanding services. We celebrate and recognise their successes at every opportunity. At Bidvest Noonan, we strive to make each person feel appreciated, engaged, and supported so that they can reach their potential, knowing it has a positive impact on our overall success.